Week # 14

4/21- today I did some follow up calls with vendors who have not responded to me yet. I luckily was able to reach all the vendors and finish all my calls for the bridal open house. 

4/22- today I had to make folders for the brides who will be coming into the bridal open house. These bridal folders are filled with information sheets and a nap of te venue. Each bees will be given a folder as they check into the event. I also had to make a duplicate copy of our linens book. I did this so there is an extra book for the brides to look at while at the linen table during the bridal show. 

2/26- today I had to go I to te barn for just an hour. I had to fix some las minute changes to the bridal information packets before te event. 

2/27- today was the bridal open house. I was assigned to the registration desk and checked brides in as they entered te venue. I handed them name tags, informations packets and maps for the grounds. I was there all day and got the chance to be avaliable for the brides if they had any questions about the venue. 

Week #13

4/14- today I had to make follow up calls to all the vendors coming to the bridal show. I had to make sure they are still coming and now all the final details. Also I had to see if they are bringing door prizes to the event. If they could bring a door prize I had to see if they wanted to bring it the day of the show or have me pick it up. 

4/15- today I continued to contact vendors for door prizes and bridal show reminders. 

4/16- Today I had to go through all the social media sites the barn has (Facebook and Pinterest) and get pictures of cakes the baker had done for weddings. I catagorized the cakes into winter/fall  and summer/spring. I then had to take the pictures and Create two photo books for the seasons. This book is going to be used at the bridal open house so brides are able to look at the styles of cakes. I created this photo album online through Walmart so we can easily print them for the show next Sunday. 

Week #12

4/9-  Today i went over a total inventory of Glasses and pitchers for the venue. We had to go through the full inventory and sort the glasses into there proper categories. We separated them into stack able bins for easy storage as well. We also made sure we did a double count because the inventory will be used for the up coming bridal season. We created a written spread sheet that was then transferred into a excel spread sheet on the computer. I had to separate the inventory into a sheet for the Barn and for their second location, Hidden Acres. I created categories for each glass wear and put the inventory number on the sheet. I then did the same process for the Hidden Acres spread sheet. My boss explained to me how they decide how much of each thing they need based on wedding average size. They always make sure they have more than enough and now with two venues they have to be very careful to make sure they have enough plates, glasses and linens. Off of my inventory my boss was able to place an order for the upcoming bridal season.

4/10- today I worked on contacted vendors who will be attending the bridal show to make sure they are still coming. I also have to make sure they know to bring a door prize for the brides. I also have to arrange to pick up door prizes for the bridal show from the vendors. This will be an ongoing task for this and next week! 

Week #11

4/2- Today I was put in charge of creating the menus for the bridal open house. I had to take old menus and new menu Items and create a document with the information. I had to create two seperate menus for the bridal show. One menu has an advanced packet for brides who will be spending a little more money on their wedding and the second is a little cheaper of an alternative. The menu will be given out to the brides attending the bridal show so they know what good will be offered and where the food items will be located. The brides will be able to taste the food at the bridal show and if they want the food at their wedding they will be able to add it to their bridal package. I also had to create a sheet with menu add ons for the brides to have in order to see what they can add into their bridal packages. We created menus previously in a packet for the brides but there are added items brides may not e aware of so we made a sepreate sheet so it is easier for the brides to know what is a new item. 

4/3- Today my boss and I went through all our check in and invite lists for the bridal show. We cross checked every bride with a wedding booked and made sure they got an invite. We also added new brides to the list. We then checked the name tags and made sure all the brides have name tags. We also had to add on the name tags where the brides wedding location is: either hidden acres or the barn. 

Week #10

3/24- today I had to help clean up from a previous event held at the venue. They had a town flea market sale where people could bring in there old stuff and sell them to the public. We had to sort the extra things in piles of where they would be going. We sorted them into a goodwill pile and other places the extra things that were not sold could be donated. We put things into bags and put them into the truck to be sent off to be donated. I also had to update my RSVP list and see who has sent RSVP's and who has not. I also had to go through brides to see who has cancelled and erase there information from my spread sheets. I had to update name tags and lists to make sure all brides proper information was on my sheets.

3/26- today I had to do double check work on all my spread sheets for the bridal show. I had to make sure all the bride sent in there RSVP's. For the brides that have not RSVP I had to delete them off my lists. I had to create a new list of all the vendors and their contact information. I also had to update the name this again for te bridal show. I finished the name tags so we can print them out for the bridal show. I also had to make sure all the brides information for their wedding dates is correct aand name spelling is correct.  

Week#9

Spring break: off for the week 

Week #8 3/10-3/12

3/10- today I just did RSVP input work. I entered names into my spreadsheet and the number of people they are bringing. I also made name tags for new brides, and added them to my spreadsheet list. I also had to update my sign in sheet for the brides names for our bridal event.

3/11- today I did filing and double checking of files at the office. I had to make sure each bride has a file. I also had to make sure each folder contained tier wedding contract. If the bride has a wedding that is close then we have to make sure we have her contact because it finalizes that they are set on their wedding being at the barn. The contract also states that the bride has payed in full which is of course very important. My second task today was doing inventory. We have to make sure we have inventory done so that we can make orders for the upcoming wedding season. The venue has many of it's own linens, dishware and glasses so it's important to haw enough for events. Today I counted the table covers and chair covers for vents. I grouped them Into color and size categories. I had to create a list to put these things i counted in order and they will later be placed into a spreadsheet. i also had to organize the material i counted, so everything would be nice and neat for when the wedding season begins.This task took most of my day to finish up.

3/12- Today i first checked the RSVP list and added more people to my list. We also had a new bride book a wedding date so i had to add her to the list. I had to contact one of the vendors who had not yet confirmed as well. I was able to get a hold of her via email and she explained to me she would be coming and her set up needs for the bridal open house. I was able to respond back to her and give her all the information she needed. I also had to make a list of brides who have not yet sent RSVP's back to us. I had to make a list with their names and emails so that my boss is able to keep track. I had to send our invitation email to these brides again as a second reminder. It is important to keep up with the brides because we need to get a estimated head count before the open house to make sure we have enough seating and food for each bride and guest. We also want to make sure we have packets and folders for the brides who will be attending.

3/13- Today i continued working on updating the RSVP list. This now has to be done almost everyday to make sure we have counted all of the brides. It takes a little time because after checking the RSVP i have to input the data into a spreadsheet and then create name tags. We constantly get new brides so my lists are always changing. This really helps me to prepare for a job where i need to be on top of things and very well organized. I also have a routine now, dealing with how i go about my input work so it works best for me and is effective. I also have been doing a little research dealing with organizations in Bloomsburg in which i can inquire to possibly book events at our space. There are some opening on the calender and the Barn often books these to Bloomsburg University related events and town organizations. 

Week #7 2/3- 2/5

3/3- Today I worked from home on my computer. I have to keep up to date with RSVP's for the bridal open house. I have to check the evite website and check the times and people who responded for each. I then enter the amount of people who each person RSVP and enter the number into my spread sheet. I will use this sheet to check people in at the bridal show. Due to the amount of food the brides are not able to bring more than four people with them. When they first arise I will make sure they brought the right amount of people. I also had to check up on a few vendors and answered a few questions and emails from them. I usually have to deal with emails on a daily basis because endors always hae questions about the events. 

3/5- today I had to help out with more bridal show details. We sorted out the information for vendors. I had to create an updated vendor list for the show. I also had to go into the exits website and update the RSVP's for the show. I had to add a few brides to my list as well, we constantly have new additions to the bridal list so invites have to be sent out and name tags have to be added. I also helped choose where each vendor would be placed in the tent for the vendors. My last task was to create a spread sheet of people I have contacted so far during the internship. I had to do this so melody has all the information for when I am done with the internship and can continue to contact new people. 

week #6 2/24- 2/26

2/24- Today i was given the task to work on reaching on to Greek life organizations. This has been a continuing project. Today i called the social chairs of many sororities and fraternities and received emails from the people who are interested in possibly using our event space for banquets. I was able to email these people menus and swatches for table cloth coloring. I have not received feedback from anyone yet, bu this will be an ongoing project, in hopes to be successful at the end of the semester and allow me to book my own event on my own. I was also given the task of inputting RSVP guest numbers into a check in spread sheet. This sheet will be what i use to check in guests at the open house. Each bride was given up to 4 additional RSVP's. I was able to input about half the brides RSVP'S but not all brides responded yet, so this also will be a continuing project until all brides RSVP. If the brides do not RSVP we will do an additional invitation.

2/25 - Today I did some contact work at home. I was able to contact a  women who does invitations who I previously contacted for the bridal  open house. I was not able to get her into. The open house so we chatted and I was able to give her information  to contact my boss for future work. This vendor was looking for a possible partnership  with The Barn for her invitations and stationary work. I felt very accomplished because I was a able to set up hopefully a future work relationship for the Barn. This helped me to use my PR class skills and business class skills.

2/26- Today I went into the office and did some packet work for the bridal event. One of the papers we placed in our bridal packet had incorrect info so we had to fix the paper and switch them out for the old ones in the packet. This also meant we had to go over other packets to check If they had the correct info. I also created two other packets for the event with policies of the barn and the other with a comparison of both venue locations, I put these together in a packet. I had to do a a large amount of computer  input work for the bridal show. I created an official vendor lost for the day of the show. I also create a spreadsheet with new vendors information so that they can be easily contacted. 

week #5 2/17-2/21

2/17- Today i was put in charge of invitations for the Bridal Open house in April. I had to create the invitation to send to the brides.I decided to choose an elegant format for the invite. We wanted an invite that was bridal themed and pretty. I placed information about the venue, time, date, and vendors. We had to create two different invitations one for the first seating and another forr the second seating. The brides are actually able to RSVP right on the website, so they just email back and we can input the information if they are attending or not. Also each bride is allow to bring guests so we can tell how many people they RVSP for on the website. I had to go through all the list of our brides and find all their email addresses and separate them into the two seating's. This took a good amount of time because there are about 150 brides invited.

2/19- I was given the task today to go on my own and find two new vendors for the bridal show. My boss told me to try to keep in certain categories but she gave me full responsibility. I was able to find a store called Raspberry creative, this store does hand made invitations and hand mind weddings signs and nic-naks. I contacted this vendor and filled them in on the information and they were very excited. I explained to the vendor that this was a great business opportunity for her and her company. Once brides get to see her services they are very likely to use them for her own wedding. I also contacted a Carriage and horse company. Many brides like to arrive in horse and carriage but it is very hard to find people who still do this service. I was able to go through multiple vendors to find a women who does horse and carriage rides. She also is coming to the Bridal show. So i was able to accomplish my task and find two new vendors for the Bridal Open house.

2/21- I came into the office today and was given the job of putting together the information packets for the brides. In these packets we include menus, add-ons, packages, vendors, facts and policies, and alcohol use on the property sheets. This packet will be given to each bride during the seating's. The brides will be able to look over information that they may not have decided yet about their weddings. Further in the semester we will create a folder for each bride, insert the packet and they will receive the packets on the day of the Bridal open house. I also created extra menu packets for any brides who needed additional information. I was given the task to organize the material and store it away until use for the Bridal show.

week #4 2/17- 2/19

This week I continued contacting bridal show vendors. It seems to take a lot of time to make sure each vendor is a liable for the date. I also had to make sure each vendor was imputed into my computer and i made it clear what each vendor will be used for and what they will bring to the bridal show. I also worked on my Greek life project, collecting emails from multiple Greek life frats and sororities. I also was put in charge of updating the list for brides who are invited to the event. Brides constantly are changing what packages they are using for prices in their wedding. Due to these changes I have to make sure I know which bride belongs on what list. I also had to edit my name tags for the brides because brides were added to the list and removed from the list. 

week 3 2/10- 2/12

2/10- Today I was given an assignment of contacting vendors for the April Bridal expo. I was given a list of multiple vendors in which I had to both contact through email and/or telephone to give information about the event. I had to ask vendors if they wanted to attend the event first of all. Most of the vendors attend every year, but some people are picky on where they want to show their items. Most of these vendors are used very often in weddings at the barn. I first off had to introduce myself to the vendors, many people want to make sure they are talking to a qualified person. I had to ask each vendor if they would be able to fit their items in a 8 ft table and if they needed access to electricity. I also had to ask if the vendors would be able to bring along a door prize for the brides. We ask each vendor to being a door prize because there is no fee for the vendors to show their products at the show. We use this expo to allow brides who have already booked an event to see what exactly would be seen at their event and wedding. I also continued to work on my Greek Life project. I contacted a friend of mine who was able to direct me to someone with contact information for the socials in sorority's, fraternities and sports teams. I need to compile a list of all these people in order to attempt to book an event with them, or just to make them aware of our facility for future events.

2/12- Today I continued working on contacting the vendors for Bridal event in the spring. I emailed most of the people, but decided that calls would be more sufficient. I was able to contact almost everyone on my list expect one vendor. Many of the vendors have been to the event before so they know what to expect, but i still filled them in on the differences we are making for this years event. Usually the event is a large show but this year we are doing to separate seating's. This allows the brides to have more one on one time with the vendors at the show. I was also given the task to start thinking of new vendors that we could ask to come to the show this year. I have not run my ideas by my boss yet, but some of my ideas include: a jewelry store, a vacation/travel agent and a print shop (for save the dates, invites, etc.). We need new vendors every year in order to show the brides more options and make them aware of local businesses they are able to use for their bridal event. They only complications with the new vendors, is we do not want to bring in vendors that have similar offerings as other vendors. We want fresh new ideas for the brides. I was supposed to help out at a wedding on Saturday 2/15/14 but unfortunately due to the snow the wedding went down a significant amount in the guest list so my help was not required. Many more events are coming up though, due to the warmer weather and bridal season approaching.

week #2- 2/3/14- 2/5/14

2/3/14- Today it snowed in Bloomsburg so I was unable to go into the office to work. I was instead given an at home assignment. I was told to gather pricing from vendors for things we need for a September wedding. The wedding is a carnival theme, which is also during the Bloomsburg fair. The fact that's its during the fair makes a little problem arise for the availability of vendors. I was able to go through multiple vendors and receive pricing on cotton candy machines and supplies. I had to contact each vendor to see delivery costs and pick up costs. I also had to get prices for a fryer to be used at the wedding. For some companies they do not list prices on their sites. When I have issues getting prices, I contact the vendors personally. I had to contact a company called Event central and he was able to send me their current price list. I actually even got him to come in to the barn and drop off a brochure with information because we are a new client. I also had to contact another new vendor called Any Event. Any event has their prices up on the site but no delivery charges. Fortunately they contacted me immediately with what I needed. I learned that many companies do not post prices do to the fact that they change prices for different vendors. Its good to have connections in this business. Local businesses are usually more willing to help out. This is a bit of a problem because the fair rents out many fryers during that time. I was able to find prices on places that sell fryers. I was able to find the information all online and emailed it to my boss for further use.

2/5/15- Today was another heavy snow day in Bloomsburg. School was cancelled and the roads were very bad, so I was unable to make it to my internship. I was given a new assignment to contact Greek Life members and attempt to book my own event. Next time I go into the office I will be given further instructions and details on this assignment. I started working on this by contacting one of my friends in a Sorority who has access to their social. The social books events and is in charge of event planning for the sorority. I still have to hear back from this person but this was the first step I an taking to work on this project.

Week #1 1/27/14-2/2/14

    Monday: Today was my first day interning at the Barn. I worked with melody Bohling in the office. My first task was to contact two local vendors and get their price lists and delivery charges. I contacted these vendors through email and created a spreadsheet with all the information I received. I also was given the task to price out rentals for a popcorn machine and cotton candy machine for an upcoming wedding that will be carnival themed. My last task which will be ongoing is to create a list of local organizations in which I can reach out to about renting the space for future use.

Wednesday: To day I was given the task of creating two separate lists of bridal guests for the Bridal expo in April. I was told to separate the names into a list for the first and second seating. I created a spreadsheet with these names, alphabetized them and correctly got all information needed for the event. I began to create name tags for the guests who will be attending the bridal expo. I was given these tasks because on the day of the expo I am in charge of checking guests in and making sure they receive the proper name tags and information packets they will need. I learned that over my internship I will be working on things to get ready for this Bridal expo in April. I am responsible for helping to set up the vendors, information packets and anything else needed to make sure the event occurs according to plan.