Week # 14

4/21- today I did some follow up calls with vendors who have not responded to me yet. I luckily was able to reach all the vendors and finish all my calls for the bridal open house. 

4/22- today I had to make folders for the brides who will be coming into the bridal open house. These bridal folders are filled with information sheets and a nap of te venue. Each bees will be given a folder as they check into the event. I also had to make a duplicate copy of our linens book. I did this so there is an extra book for the brides to look at while at the linen table during the bridal show. 

2/26- today I had to go I to te barn for just an hour. I had to fix some las minute changes to the bridal information packets before te event. 

2/27- today was the bridal open house. I was assigned to the registration desk and checked brides in as they entered te venue. I handed them name tags, informations packets and maps for the grounds. I was there all day and got the chance to be avaliable for the brides if they had any questions about the venue. 

Week #13

4/14- today I had to make follow up calls to all the vendors coming to the bridal show. I had to make sure they are still coming and now all the final details. Also I had to see if they are bringing door prizes to the event. If they could bring a door prize I had to see if they wanted to bring it the day of the show or have me pick it up. 

4/15- today I continued to contact vendors for door prizes and bridal show reminders. 

4/16- Today I had to go through all the social media sites the barn has (Facebook and Pinterest) and get pictures of cakes the baker had done for weddings. I catagorized the cakes into winter/fall  and summer/spring. I then had to take the pictures and Create two photo books for the seasons. This book is going to be used at the bridal open house so brides are able to look at the styles of cakes. I created this photo album online through Walmart so we can easily print them for the show next Sunday. 

Week #12

4/9-  Today i went over a total inventory of Glasses and pitchers for the venue. We had to go through the full inventory and sort the glasses into there proper categories. We separated them into stack able bins for easy storage as well. We also made sure we did a double count because the inventory will be used for the up coming bridal season. We created a written spread sheet that was then transferred into a excel spread sheet on the computer. I had to separate the inventory into a sheet for the Barn and for their second location, Hidden Acres. I created categories for each glass wear and put the inventory number on the sheet. I then did the same process for the Hidden Acres spread sheet. My boss explained to me how they decide how much of each thing they need based on wedding average size. They always make sure they have more than enough and now with two venues they have to be very careful to make sure they have enough plates, glasses and linens. Off of my inventory my boss was able to place an order for the upcoming bridal season.

4/10- today I worked on contacted vendors who will be attending the bridal show to make sure they are still coming. I also have to make sure they know to bring a door prize for the brides. I also have to arrange to pick up door prizes for the bridal show from the vendors. This will be an ongoing task for this and next week! 

Week #11

4/2- Today I was put in charge of creating the menus for the bridal open house. I had to take old menus and new menu Items and create a document with the information. I had to create two seperate menus for the bridal show. One menu has an advanced packet for brides who will be spending a little more money on their wedding and the second is a little cheaper of an alternative. The menu will be given out to the brides attending the bridal show so they know what good will be offered and where the food items will be located. The brides will be able to taste the food at the bridal show and if they want the food at their wedding they will be able to add it to their bridal package. I also had to create a sheet with menu add ons for the brides to have in order to see what they can add into their bridal packages. We created menus previously in a packet for the brides but there are added items brides may not e aware of so we made a sepreate sheet so it is easier for the brides to know what is a new item. 

4/3- Today my boss and I went through all our check in and invite lists for the bridal show. We cross checked every bride with a wedding booked and made sure they got an invite. We also added new brides to the list. We then checked the name tags and made sure all the brides have name tags. We also had to add on the name tags where the brides wedding location is: either hidden acres or the barn. 

Week #10

3/24- today I had to help clean up from a previous event held at the venue. They had a town flea market sale where people could bring in there old stuff and sell them to the public. We had to sort the extra things in piles of where they would be going. We sorted them into a goodwill pile and other places the extra things that were not sold could be donated. We put things into bags and put them into the truck to be sent off to be donated. I also had to update my RSVP list and see who has sent RSVP's and who has not. I also had to go through brides to see who has cancelled and erase there information from my spread sheets. I had to update name tags and lists to make sure all brides proper information was on my sheets.

3/26- today I had to do double check work on all my spread sheets for the bridal show. I had to make sure all the bride sent in there RSVP's. For the brides that have not RSVP I had to delete them off my lists. I had to create a new list of all the vendors and their contact information. I also had to update the name this again for te bridal show. I finished the name tags so we can print them out for the bridal show. I also had to make sure all the brides information for their wedding dates is correct aand name spelling is correct.  

Week#9

Spring break: off for the week 

Week #8 3/10-3/12

3/10- today I just did RSVP input work. I entered names into my spreadsheet and the number of people they are bringing. I also made name tags for new brides, and added them to my spreadsheet list. I also had to update my sign in sheet for the brides names for our bridal event.

3/11- today I did filing and double checking of files at the office. I had to make sure each bride has a file. I also had to make sure each folder contained tier wedding contract. If the bride has a wedding that is close then we have to make sure we have her contact because it finalizes that they are set on their wedding being at the barn. The contract also states that the bride has payed in full which is of course very important. My second task today was doing inventory. We have to make sure we have inventory done so that we can make orders for the upcoming wedding season. The venue has many of it's own linens, dishware and glasses so it's important to haw enough for events. Today I counted the table covers and chair covers for vents. I grouped them Into color and size categories. I had to create a list to put these things i counted in order and they will later be placed into a spreadsheet. i also had to organize the material i counted, so everything would be nice and neat for when the wedding season begins.This task took most of my day to finish up.

3/12- Today i first checked the RSVP list and added more people to my list. We also had a new bride book a wedding date so i had to add her to the list. I had to contact one of the vendors who had not yet confirmed as well. I was able to get a hold of her via email and she explained to me she would be coming and her set up needs for the bridal open house. I was able to respond back to her and give her all the information she needed. I also had to make a list of brides who have not yet sent RSVP's back to us. I had to make a list with their names and emails so that my boss is able to keep track. I had to send our invitation email to these brides again as a second reminder. It is important to keep up with the brides because we need to get a estimated head count before the open house to make sure we have enough seating and food for each bride and guest. We also want to make sure we have packets and folders for the brides who will be attending.

3/13- Today i continued working on updating the RSVP list. This now has to be done almost everyday to make sure we have counted all of the brides. It takes a little time because after checking the RSVP i have to input the data into a spreadsheet and then create name tags. We constantly get new brides so my lists are always changing. This really helps me to prepare for a job where i need to be on top of things and very well organized. I also have a routine now, dealing with how i go about my input work so it works best for me and is effective. I also have been doing a little research dealing with organizations in Bloomsburg in which i can inquire to possibly book events at our space. There are some opening on the calender and the Barn often books these to Bloomsburg University related events and town organizations.