week #6 2/24- 2/26

2/24- Today i was given the task to work on reaching on to Greek life organizations. This has been a continuing project. Today i called the social chairs of many sororities and fraternities and received emails from the people who are interested in possibly using our event space for banquets. I was able to email these people menus and swatches for table cloth coloring. I have not received feedback from anyone yet, bu this will be an ongoing project, in hopes to be successful at the end of the semester and allow me to book my own event on my own. I was also given the task of inputting RSVP guest numbers into a check in spread sheet. This sheet will be what i use to check in guests at the open house. Each bride was given up to 4 additional RSVP's. I was able to input about half the brides RSVP'S but not all brides responded yet, so this also will be a continuing project until all brides RSVP. If the brides do not RSVP we will do an additional invitation.

2/25 - Today I did some contact work at home. I was able to contact a  women who does invitations who I previously contacted for the bridal  open house. I was not able to get her into. The open house so we chatted and I was able to give her information  to contact my boss for future work. This vendor was looking for a possible partnership  with The Barn for her invitations and stationary work. I felt very accomplished because I was a able to set up hopefully a future work relationship for the Barn. This helped me to use my PR class skills and business class skills.

2/26- Today I went into the office and did some packet work for the bridal event. One of the papers we placed in our bridal packet had incorrect info so we had to fix the paper and switch them out for the old ones in the packet. This also meant we had to go over other packets to check If they had the correct info. I also created two other packets for the event with policies of the barn and the other with a comparison of both venue locations, I put these together in a packet. I had to do a a large amount of computer  input work for the bridal show. I created an official vendor lost for the day of the show. I also create a spreadsheet with new vendors information so that they can be easily contacted. 

week #5 2/17-2/21

2/17- Today i was put in charge of invitations for the Bridal Open house in April. I had to create the invitation to send to the brides.I decided to choose an elegant format for the invite. We wanted an invite that was bridal themed and pretty. I placed information about the venue, time, date, and vendors. We had to create two different invitations one for the first seating and another forr the second seating. The brides are actually able to RSVP right on the website, so they just email back and we can input the information if they are attending or not. Also each bride is allow to bring guests so we can tell how many people they RVSP for on the website. I had to go through all the list of our brides and find all their email addresses and separate them into the two seating's. This took a good amount of time because there are about 150 brides invited.

2/19- I was given the task today to go on my own and find two new vendors for the bridal show. My boss told me to try to keep in certain categories but she gave me full responsibility. I was able to find a store called Raspberry creative, this store does hand made invitations and hand mind weddings signs and nic-naks. I contacted this vendor and filled them in on the information and they were very excited. I explained to the vendor that this was a great business opportunity for her and her company. Once brides get to see her services they are very likely to use them for her own wedding. I also contacted a Carriage and horse company. Many brides like to arrive in horse and carriage but it is very hard to find people who still do this service. I was able to go through multiple vendors to find a women who does horse and carriage rides. She also is coming to the Bridal show. So i was able to accomplish my task and find two new vendors for the Bridal Open house.

2/21- I came into the office today and was given the job of putting together the information packets for the brides. In these packets we include menus, add-ons, packages, vendors, facts and policies, and alcohol use on the property sheets. This packet will be given to each bride during the seating's. The brides will be able to look over information that they may not have decided yet about their weddings. Further in the semester we will create a folder for each bride, insert the packet and they will receive the packets on the day of the Bridal open house. I also created extra menu packets for any brides who needed additional information. I was given the task to organize the material and store it away until use for the Bridal show.

week #4 2/17- 2/19

This week I continued contacting bridal show vendors. It seems to take a lot of time to make sure each vendor is a liable for the date. I also had to make sure each vendor was imputed into my computer and i made it clear what each vendor will be used for and what they will bring to the bridal show. I also worked on my Greek life project, collecting emails from multiple Greek life frats and sororities. I also was put in charge of updating the list for brides who are invited to the event. Brides constantly are changing what packages they are using for prices in their wedding. Due to these changes I have to make sure I know which bride belongs on what list. I also had to edit my name tags for the brides because brides were added to the list and removed from the list. 

week 3 2/10- 2/12

2/10- Today I was given an assignment of contacting vendors for the April Bridal expo. I was given a list of multiple vendors in which I had to both contact through email and/or telephone to give information about the event. I had to ask vendors if they wanted to attend the event first of all. Most of the vendors attend every year, but some people are picky on where they want to show their items. Most of these vendors are used very often in weddings at the barn. I first off had to introduce myself to the vendors, many people want to make sure they are talking to a qualified person. I had to ask each vendor if they would be able to fit their items in a 8 ft table and if they needed access to electricity. I also had to ask if the vendors would be able to bring along a door prize for the brides. We ask each vendor to being a door prize because there is no fee for the vendors to show their products at the show. We use this expo to allow brides who have already booked an event to see what exactly would be seen at their event and wedding. I also continued to work on my Greek Life project. I contacted a friend of mine who was able to direct me to someone with contact information for the socials in sorority's, fraternities and sports teams. I need to compile a list of all these people in order to attempt to book an event with them, or just to make them aware of our facility for future events.

2/12- Today I continued working on contacting the vendors for Bridal event in the spring. I emailed most of the people, but decided that calls would be more sufficient. I was able to contact almost everyone on my list expect one vendor. Many of the vendors have been to the event before so they know what to expect, but i still filled them in on the differences we are making for this years event. Usually the event is a large show but this year we are doing to separate seating's. This allows the brides to have more one on one time with the vendors at the show. I was also given the task to start thinking of new vendors that we could ask to come to the show this year. I have not run my ideas by my boss yet, but some of my ideas include: a jewelry store, a vacation/travel agent and a print shop (for save the dates, invites, etc.). We need new vendors every year in order to show the brides more options and make them aware of local businesses they are able to use for their bridal event. They only complications with the new vendors, is we do not want to bring in vendors that have similar offerings as other vendors. We want fresh new ideas for the brides. I was supposed to help out at a wedding on Saturday 2/15/14 but unfortunately due to the snow the wedding went down a significant amount in the guest list so my help was not required. Many more events are coming up though, due to the warmer weather and bridal season approaching.

week #2- 2/3/14- 2/5/14

2/3/14- Today it snowed in Bloomsburg so I was unable to go into the office to work. I was instead given an at home assignment. I was told to gather pricing from vendors for things we need for a September wedding. The wedding is a carnival theme, which is also during the Bloomsburg fair. The fact that's its during the fair makes a little problem arise for the availability of vendors. I was able to go through multiple vendors and receive pricing on cotton candy machines and supplies. I had to contact each vendor to see delivery costs and pick up costs. I also had to get prices for a fryer to be used at the wedding. For some companies they do not list prices on their sites. When I have issues getting prices, I contact the vendors personally. I had to contact a company called Event central and he was able to send me their current price list. I actually even got him to come in to the barn and drop off a brochure with information because we are a new client. I also had to contact another new vendor called Any Event. Any event has their prices up on the site but no delivery charges. Fortunately they contacted me immediately with what I needed. I learned that many companies do not post prices do to the fact that they change prices for different vendors. Its good to have connections in this business. Local businesses are usually more willing to help out. This is a bit of a problem because the fair rents out many fryers during that time. I was able to find prices on places that sell fryers. I was able to find the information all online and emailed it to my boss for further use.

2/5/15- Today was another heavy snow day in Bloomsburg. School was cancelled and the roads were very bad, so I was unable to make it to my internship. I was given a new assignment to contact Greek Life members and attempt to book my own event. Next time I go into the office I will be given further instructions and details on this assignment. I started working on this by contacting one of my friends in a Sorority who has access to their social. The social books events and is in charge of event planning for the sorority. I still have to hear back from this person but this was the first step I an taking to work on this project.